The Resources Needed to Organise Your Own Sports Event

Table of contents

Sports events have the ability to bring together the masses, whether they are record breakers or simply looking to achieve. Often sports events can be used to celebrate, achieve or raise money. Whatever the objective, any sports events require a lot of resources to make it a success.
Here are just some resources that you will need to make your event one to remember. The exact requirements will depend on the size of event, activities that are included and location but these are the basic elements to consider as part of the planning process.

About us

Protectivity is a specialist in niche commercial, leisure, and lifestyle insurance. We cover thousands of individuals and small to medium size businesses across the UK, offering a range of tailored insurance products such as Event Insurance to protect our customers against unforeseen events.

 

  • Venue – ensure that you have all of the necessary permissions to hold an event at the venue you have chosen and that all the relevant authorities have been notified. Contact the local council for details of any licences that might be required.
  • Advertising – Put in place a strategy to advertise the event. Contact the local paper, use social media and promote through sports clubs to reach as many people as possible.
  • Insurance – There will be a minimum amount of sports event insurance required to cover any incidents during the event and protect the organising committee in the event of cancellation for reasons beyond your control. Policies can be tailored depending on requirements, visit our Sports Event Insurance page for more details. You will need at least public liability to cover injury or damage.
  • Staff – don’t underestimate how much support you will need to make your event a success. Depending on the time of the event you are planning, you will need marshalls, first aiders, administrators and security (see below). Ensure that staff you recruit are reliable and hold all of the necessary qualifications (ie. First aiders). Where possible utilise volunteers – get in touch with local schools, universities and sports clubs as these are often a great source of volunteers.
  • Health and Safety – conduct a full risk assessment to consider any potential issues and how they might be overcome. Advice can be found on the Health and Safety Executive site.
  • Security – depending on the size of your event and the profile of athletes attending, you might require a security presence to help manage the event. Ensure that you use a reputable agency for this and that they have all of the necessary licences and insurance in place. .

 

Here are some other great hints and tips to consider too when organising your sports event:

  1. Have a wet weather plan – can the event still go ahead in the event of rain, or even snow?
  2. Invite the local paper – get them to come along and take pictures and get a write up to help raise the profile of the event. This is really helpful for annual events especially as you can drive interest for the next year!
  3. Consider what refreshments you will provide and who will supply them.
  4. Enjoy it! Once all of the planning is over enjoy the event.

So, when you are planning your next sports event, ensure that you have considered the basics and have the right cover in place.

 

*Disclaimer – This blog has been created as general information and should not be taken as advice. Make sure you have the correct level of insurance for your requirements and always review policy documentation. Information is factually accurate at the time of publishing but may have become out of date. 

Recent Blogs

Tech tips for craft businesses Image

Crafters

Tech tips for craft businesses

Running a craft business is a blend of creativity, dedication, and - let’s be honest - a fair bit of admin. Whe

Startup loans for small businesses in the UK Image

Starting a business

Startup loans for small businesses in the UK

Starting a small business is an exciting and ambitious step — but for many entrepreneurs, the first major hurdl

New rules for professional dog walkers in Royal Parks 2025 Image

Pet Business

New rules for professional dog walkers in Royal Parks 2025

From April 2025, new licensing rules and conduct standards have been introduced - and if you walk dogs, they may

How to teach yourself handyman skills Image

Trades

How to teach yourself handyman skills

Have you ever fixed a leaky tap, hung a shelf, or patched a hole in the wall and thought, “I could do this for

Pet Behaviour and Psychology for Pet Care Providers Image

Pet Business

Pet Behaviour and Psychology for Pet Care Providers

Whether you're running a doggy daycare, grooming service, or a pet sitting business, one of the most valuable ski

11 mins read

Event Budgeting – Tips for Event Organisers Image

Events

Event Budgeting – Tips for Event Organisers

For small to mid-scale event organisers, getting the budget right isn’t just about balancing the books - it’s

Sourcing unique materials for your crafts Image

Business

Sourcing unique materials for your crafts

If you're a craft maker, artist or craft business owner, you'll know that the materials you use are just as impor

10 mins read

How to groom different dog breeds Image

Pet Business

How to groom different dog breeds

Every dog is unique and so is their coat. Whether you're a first-time pet parent or a seasoned dog groomer, under

10 mins read

How to Handle Last-Minute Changes in Event Planning Image

Events

How to Handle Last-Minute Changes in Event Planning

Event planning is all about precision; timelines, logistics, guest lists, and programming must all fall into plac

When do you need a Temporary Events Notice? Image

Laws, rules and regulations

When do you need a Temporary Events Notice?

Planning a small or mid-sized event in the UK, whether it’s a community music night, a food fair, or a pop-up b

Simply find the insurance you need.