12 Event Planning Tools You Need to Try

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Mandy has been with Starpeak Insurance Solutions since 2018, starting in sales in the consumer department and mov...

There are plenty of event planning tools available to support you when planning your event from project management tools to managing lists of attendees. But what is the right tool to make you more efficient when organising an event?

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1) Asana

Asana is a great tool for managing team projects and tasks. So, if you need to keep track of your team and the tasks that they are completing, this could be ideal for you. Its easy to navigate dashboard means that it is easy to see what has been completed and what tasks still need focus.

2) Basecamp

Basecamp enables you to create to do lists, assign tasks and set due dates. It is less visual than others and is based on a series of lists. Although you can try it for free, there is a charge for this tool, but the charge is based on unlimited users and usage.

3) Caterease

Caterease is a great tool for managing the catering for your event. The wizard-driven booking and drag and drop functionality makes building menus for your event really easy! Attendees can enter their own food selections enabling you to see quickly and easily what food and beverage requirements there are.

4) Cvent

The Cvent event planning tool allows you to automate many event management tasks from small events to larger conferences. It offers a complete event management solution including venue finding, building a website, managing registration, room blocking management and much more!

5) Eventbrite

Eventbrite is a great event planning and management tool to enable you to manage list of attendees, the registration process as well as getting the word out about your event. So, no more endless excel spreadsheets and inputting lots of data, this tool means that inputting and managing the data is a lot less time consuming!

6) Eventopedia

This is a great website which enables you to find, compare and review suppliers and venues. They have developed a network of trusted event suppliers to create an easy to use directory taking some of the pain out of searching for the perfect team for your event.

7) Hootsuite

This is a great tool for scheduling your social media posts. So,you can plan key posts in advance and then schedule them to be posted at a specific time and date, meaning key opportunities don’t get missed!

8) Mailchimp

Mailchimp is a fairly well known email marketing tool, but as it is a free tool (up to 2000 subscribers and 12,000 emails per month) then it makes it a very cost effective way of managing email distribution, invitations and newsletters.

9) Pinterest

Great for collating ideas and inspiration, Pinterest enables you to manage your ideas by pinning them to different boards. So, you could have a board for each event or even a board for different sections of your event. It’s free to sign up and is a handy way of managing those creative ideas!

10) Top Table Planner

11) Eventbrite

12) Bizzabo

Through this app you can create an event website, manage registration and lists of attendees, distribute tickets and even measure the success of your event.

You might only need a tool to search for venues, manage registration and invitations or you might be looking for a tool that will support you in managing the entire event from start to finish.

It is worth spending the time finding the event planning tools that is right for you, but it is worth knowing that some are free to use!

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*Disclaimer – This blog has been created as general information and should not be taken as advice. Make sure you have the correct level of insurance for your requirements and always review policy documentation. Information is factually accurate at the time of publishing but may have become out of date.

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