The 4 apps personal trainers shouldn’t be without

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In an ever-growing digital space, it makes sense for personal trainers to take full advantage of the wealth of apps on offer to them.

But with the excellent availability of good PT management apps comes the tricky question – which one do you choose?

Every fitness professional will have their own needs and priorities, so some programmes will work for some more than others.

We have picked out a quartet that should tick plenty of boxes for most PTs.

My PT Hub

Why it stands out:

For the price, there are few better value options that boast the features of My PT Hub. Manage an unlimited number of clients, workout plans and nutrition plans all while keeping the business side of things in check too.

Trainers can brand their app to reflect their business (at an extra cost) and host their records on a custom URL of their choosing. From there, PTs can manage their accounts, including billing customers and taking payments using their own fully customisable forms.

How much does it cost?

£10 a month (very basic free version is available)

PT Notebook

Why it stands out:

Simple and to the point, there’s no faff with PT Notebook. A rather sparse interface may look less enticing at first, but for personal trainers who are about substance, rather than style it’s perfect.

It’s cheap too. With the basic package available for under £8 a month, it’s particularly wallet friendly. PT Notebook is still packed full of features though, with the ability to design, book and track your clients’ workouts as well as take payments for any outstanding session fees.

How much does it cost?

Standard monthly: £7.99 a month

Pro monthly: £9.99 a month


Why it stands out:

Great for keeping in touch with your clients, TrainerFu brings a more personable approach to the personal training app scene. Clients can contact their trainers via the in-build chat system, while the News Feed feature means you can keep tabs on what all of your clients are doing in one place.

The ability to track what people are eating will help analyse why a workout is or isn’t working, while even those clients without a smart phone can benefit with the option to send your workout plans straight to their email inbox from with the app.

How much does it cost?

Up to 20 clients: $29 a month

Up to 60 clients: $59 a month

PT Minder

Why it stands out:

Digital integration is the name of the game for PT Minder with the ability to sync up the app’s features with a variety of other sources. Personal trainers with an existing website can connect with PT Minder so clients can access their data and workouts through your site.

PTs that host group sessions can also post their schedule online using the app so that clients can see your availability or book a spot on those sessions. The ability to send reminders to your clients via email or SMS will hopefully reduce no shows too.

How much does it cost?

Premium plan: £20 a month

Platinum plan: £60 a month

pt minder apps
All of the above apps will benefit personal trainers in a variety of ways, but the choice as to which best serves your needs is down to personal opinion. Each one has the ability to track your clients progress and manage multiple customers along the way, with every one of the four boasting its own strong points.


Remember though, the biggest thing you shouldn’t be without as a personal trainer is comprehensive insurance. Protectivity’s policy provides you with liability cover and professional indemnity while also including £250 worth of equipment cover as standard.