How to set up your own Jubilee Street Party

From Thursday 2nd June to Sunday 5th June 2022, there will be a four-day UK Bank Holiday celebrating 70 years’ service to the people of the United Kingdom, the Realms and the Commonwealth by Her Majesty the Queen. Being referred to as the Platinum Jubilee, the four days of festivities will include public events and community activities. So, if you want to celebrate this unprecedented anniversary by organising a Jubilee Street Party, what do you need to do?

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Our Queen’s Platinum Jubilee Street Party Insurance is specifically designed to protect those organising parties to celebrate the Queen’s Platinum Jubilee. Our insurance policy includes a range of benefits including Public Liability insurance as well as optional add-ons such as Employers’ Liability insurance (for paid staff or volunteers), Event Equipment cover and Event Cancellation insurance.

Set a date (and other details!)

The very first thing you need to do is plan. Contact your neighbours by speaking to them, and/or distribute flyers along the street. Provide an email address for them to provide their views too, so you can gauge interest.

Things you’ll need to consider … the date, and timings.

The venue. This could be a large event with trestle tables down the middle of the street, a picnic in the park or perhaps someone could provide use of their back garden? You may even want to hire a private venue.

What type of event will it be? Will it be for a few hours with food, fun and games or, a quick meet up?

What will you do about refreshments? Are people going to bring their own food and drink? The Big Lunch website suggests that you ask everyone to bring something to share. For example, homes with odd numbers can bring savoury snacks, and homes with even numbers can bring sweet treats.

Once this has been agreed, you can then get on to the actual organising!

Speak to your local council

Inform your local council that you are planning a street event. They will need to know: the date and time of the party or event; your road name; whether you will need to close all or part of the road; if the road is part of a bus route or used by through traffic; a list of any properties or businesses affected; and whether you have consulted your neighbours.

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Licences

Depending on your event type and what you are planning to do, you may, in some cases, need a licence or licences from your local authority relating to food and alcohol, the playing of music, and any raffles and tombolas. You can find out more on your local council website.

Road closures

You may need to gain a temporary road closure for a street party. This can be done online via your local council website, ideally at least 6 weeks before the event.

You may be charged a small fee for implementing a road closure although the council are not required to do so.

Don’t forget your event insurance

No matter how well an event is organised, things can still go wrong, from adverse weather to someone injuring themselves at the street party. Our Platinum Jubilee Street Party insurance gives you the peace of mind that, should something go wrong, as an event organiser, you are covered.

You should also note that if you are closing a street or hiring a venue to hold your party, be it privately owned or run by your Local Authority, it is likely that you or the venue owner will be required to have Public Liability Insurance.

Promote your event

Now you have organised the main details, you can get on and promote the Jubilee Street Party to your neighbours.

Put up posters and send out invites. Ask if anyone would like to get involved in making up bunting and other decorations, providing food, tables and seating, and raffle prizes etc. Really build on the community spirit!

We hope that these steps for setting up your own Jubilee Street Party help you and your local community celebrate along with the rest of the nation on this momentous occasion!

Further reading: 7 Tips for Delivering An Eco Friendly Event

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Resources: https://www.edenprojectcommunities.com/stuff-to-do/organise-big-lunch