As a tradesperson, running your business means facing various expenses, from tools and transport to insurance and marketing. But how do you know what counts as a business expense? Understanding what you can and can’t claim on your tax return ensures you don’t pay more than necessary. This guide breaks down the key expenses you can claim that could help reduce your tax bill and keep your business financially healthy.
What expenses does a tradesman face?

Tradespeople, whether self-employed or working for a limited company, face various costs to keep their businesses running smoothly. Essential expenses include tools and equipment, work clothing, travel and vehicle costs, insurance, and marketing. Many also pay for training to maintain their skills, rent for premises or workshops, and fees for professional memberships. Some tradespeople may need to hire subcontractors, which adds to overall business costs. Understanding these common expenses is crucial for managing finances and ensuring all allowable deductions are claimed.
What can I claim as work expenses?

If an expense is wholly and exclusively for business purposes, it is usually tax-deductible. Here are some of the key expenses you can claim:
Mileage and Accommodation
If you travel for work (e.g. to job sites or training courses), you can claim:
- Mileage at HMRC’s approved rates (currently 45p per mile for the first 10,000 miles and 25p thereafter)
- Public transport costs
- Hotel accommodation for overnight stays related to work
Tools and Equipment
You can claim for:
- Hand tools and power tools used in your trade
- Repairs and replacements of work equipment
- Safety gear such as gloves and helmets
Uniform and Protective Clothing
- Branded workwear (e.g. embroidered company uniforms)
- Protective clothing like steel-toe boots and high-visibility jackets
Premises Rent and Utility Bills
- If you rent a workshop or office, you can claim rent and utility bills
- If you work from home, a portion of your household bills may be deductible
Vehicle Expenses
- Fuel, servicing, and maintenance
- Road tax and insurance
- Lease or loan payments for a work vehicle
- Parking and toll fees
Training and Development
- Courses to improve your trade skills (e.g. new certifications)
- Health and safety training
- Industry qualifications
Insurance Premiums
- Public liability insurance
- Employers’ liability insurance (if you employ staff)
- Tool insurance
- Contractors all risk insurance
Marketing and Advertising
- Website development and hosting costs
- Business cards and flyers
- Online advertising (Google Ads, social media promotions)
- Signwriting for work vehicles
Professional Fees and Memberships
- Trade association memberships
- Union subscriptions
- Accountant fees
Subcontractor Costs
- Payments to subcontractors for work completed
- Costs associated with hiring temporary labour
What can’t I claim as work expenses?
While many expenses are claimable, there are certain things you can’t include:
- Personal expenses – This includes costs such as meals unless you are travelling specifically for work. Everyday personal expenditures that do not directly relate to your business operations cannot be claimed.
- Everyday clothing – Even if you wear certain clothing for work, it cannot be claimed as a business expense unless it qualifies as protective gear required for your job. Standard work attire, such as trousers, shirts, or shoes, does not fall under allowable expenses.
- Fines or penalties – Any fines or penalties incurred, such as speeding tickets or parking fines, are not considered legitimate business expenses. These costs are personal liabilities and cannot be deducted.
- Home office costs unrelated to business – While some home office expenses may be eligible for deductions, general costs like full rent or mortgage payments do not qualify. Only the portion of your household expenses that is directly attributable to business use can be claimed.
- Client entertainment costs – Expenses related to entertaining clients, such as dining out, event tickets, or hospitality costs, are not tax-deductible. While they may be beneficial for maintaining client relationships, they are considered discretionary expenses rather than essential business costs.
Why it’s important to claim expenses back

Claiming allowable expenses is a smart way to reduce your taxable profit, which means you should end up paying less tax. By keeping accurate records of your expenses, you can avoid the risk of overpaying, and make sure you’re not missing out on any deductions that could boost your earnings. Staying on top of your expenses also helps you stay on the right side of HMRC regulations, so you won’t run into any issues down the line. Plus, having a clear picture of your business finances makes it easier to see where you’re at, helping you make better decisions for the future. It’s all about working smarter, not harder!
Tips for managing your expenses

Managing your expenses properly makes claiming them a lot easier and ensures you stay on top of your finances. Here are a few tips to help keep everything running smoothly:
- Keep receipts and invoices – Store receipts and invoices digitally for easy access and reference, especially at tax time.
- Consider using an accountant – A professional accountant can help you manage expenses, ensure compliance, and maximise your allowable claims. Find out more here about using an accountant.
- Use accounting software – Tools like QuickBooks or Xero help track and organise expenses automatically, saving you time.
- Separate personal and business expenses – Use a dedicated business account to keep personal and business transactions separate.
- Log mileage accurately – Use a mileage tracking app to ensure accurate claims for business-related driving.
- Stay up to date with HMRC rules – Keep an eye on changing tax laws to avoid missing deductions or facing penalties.
Hopefully these tips have given you ideas to make the process of claiming expenses more straightforward, leaving you with more time to focus on your business.
Common questions
What expenses can I claim as a self-employed bricklayer?
- Work tools, safety gear, work vehicle costs, training and certification fees, subcontractor payments and more
What expenses can a joiner claim?
Joiners can claim similar expenses, including:
- Carpentry tools, wood and materials for jobs, protective workwear, workshop rent and utility bills, insurance for tools and liability and more
What happens if I mix personal and business expenses?
- Mixing personal and business expenses can cause problems when claiming deductions and can lead to issues with HMRC. It’s best to keep your personal and business expenses separate by using a dedicated business bank account and credit card.
Do I need to keep receipts for everything?
- Yes, keeping receipts for all your business expenses is important for record-keeping and for proving your claims if HMRC ever asks for them. Digital copies can be useful and easy to store.
Can I claim for training and certifications specific to my trade?
- Yes, if you take courses, attend workshops, or acquire certifications related to your trade, these costs can be deducted as business expenses. These types of professional development expenses are often considered necessary to stay compliant and improve your skills.
Finally…
Understanding what expenses you can claim is essential to managing your finances efficiently as a tradesperson. Keeping detailed records and making legitimate expense claims can significantly reduce your tax bill, allowing you to reinvest in your business. If you’re unsure about what you can claim, consider consulting an accountant to ensure you’re making the most of your deductions while staying compliant with HMRC rules.
Get Tradesman Insurance from Protectivity
Managing your expenses is crucial, and we’ve provided an overview of what you can and can’t claim. By taking control of your expenses, this can help to save you money but what about the things you can’t control? That’s why having the right insurance is essential, to safeguard you from financial setbacks when the unexpected happens.
At Protectivity, we offer affordable tradesman insurance designed to cover common industry risks. Our policies include Public Liability up to £5 million as standard, with optional add-ons such as Contractor Works cover, Plant and Tools cover, Financial Loss, and Employee Tools (available when selecting other benefits). This ensures you’re protected from unforeseen costs when challenges arise.
Whether you’re a carpenter, electrician, painter, builder, handyman, or another tradesperson, take just two minutes today to explore our trades insurance options.
Get Tradesman Insurance from Protectivity
*Disclaimer – This blog has been created as general information and should not be taken as advice. Make sure you have the correct level of insurance for your requirements and always review policy documentation. Information is factually accurate at the time of publishing but may have become out of date.
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